Privacy Policy
1. Introduction
Welcome to Philipp Weber Coaching! We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice, or our practices with regards to your personal information, please contact us at [email protected].
When you visit our website https://philippwebercoaching.com (the "Website"), and more generally, use any of our services (the "Services", which include the Website), we appreciate that you are trusting us with your personal information. We take your privacy very seriously. In this privacy notice, we seek to explain to you in the clearest way possible what information we collect, how we use it, and what rights you have in relation to it.
Please read this privacy policy carefully, as it will help you understand what we do with the information that we collect.
2. What Information Do We Collect?
We collect personal information that you voluntarily provide to us when you register on the Website, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Website, or otherwise when you contact us.
The personal information that we collect depends on the context of your interactions with us and the Website, the choices you make, and the products and features you use. The personal information we collect may include the following:
• Personal Information Provided by You. We collect names; phone numbers; email addresses; mailing addresses; job titles; contact preferences; and other similar information.
• Payment Data. We may collect data necessary to process your payment if you make purchases, such as your payment instrument number (such as a credit card number), and the security code associated with your payment instrument
3. How Do We Use Your Information?
We use personal information collected via our Website for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations.
To facilitate account creation and logon process.
To send administrative information to you.
To fulfill and manage your orders.
To post testimonials.
To deliver and facilitate delivery of services to the user.
To respond to user inquiries/offer support to users.
To send you marketing and promotional communications.
To deliver targeted advertising to you.
For other business purposes.
4. Will Your Information Be Shared With Anyone?
We may process or share your data that we hold based on the following legal basis:
Consent: We may process your data if you have given us specific consent to use your personal information for a specific purpose.
Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.
Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.
Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person, and illegal activities.
5. Cookies and Similar Technologies
We use cookies and similar tracking technologies on our Website to help customize the Website and improve your experience. A cookie is a small file placed on your device that enables various features and functionality. For example, cookies allow us to understand how you use our Website, improve your user experience, and manage your preferences.
Types of Cookies We Use
Essential Cookies: These cookies are essential for enabling user movement around our Website and providing access to features such as your profile, purchases, and other secure areas of the Website. This category of cookies cannot be disabled.
Analytics and Performance Cookies: These cookies are used to collect information about traffic to our Website and how users use our Website. The information gathered does not identify any individual visitor and is aggregated. It includes the number of visitors to our Website, the websites that referred them to our Website, the pages they visited on our Website, what time of day they visited our Website, whether they have visited our Website before, and other similar information. We use this information to help operate our Website more efficiently, to gather broad demographic information, and to monitor the level of activity on our Website.
Functionality Cookies: These cookies remember choices you make such as language preference, country location, or other online settings and provide personalized or enhanced features that you select, as well as to remember your settings.
Targeting and Advertising Cookies: These cookies track your browsing habits and location to provide you with advertising in line with your interests. They are also used to understand the effectiveness of advertising campaigns.
Your Choices Regarding Cookies
If you prefer to avoid the use of cookies on the Website, you can disable the use of cookies in your browser settings. Please note that disabling cookies may affect the functionality of the Website and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this site and many others.
For more information on how to manage cookies, including opt-out of cookies for various services, visit www.allaboutcookies.org.
Consent for Cookies
In locations where it is required by law, we will request your consent to use cookies when you first visit our Website. If you consent to our use of cookies but later wish to opt out, you can adjust your browser settings as described above.
6. How Do We Handle Your Social Logins?
If you choose to register or log in to our services using a social media account, we may have access to certain information about you.
7. How Long Do We Keep Your Information?
We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law.
8. How Do We Keep Your Information Safe?
We aim to protect your personal information through a system of organizational and technical security measures.
9. Do We Collect Information from Minors?
We do not knowingly solicit data from or market to children under 18 years of age.
10. What Are Your Privacy Rights?
You have certain rights regarding your personal information, subject to local data protection laws. These may include the right to access, rectify, erase, restrict processing, data portability, and the right to object to processing.
11. Controls for Do-Not-Track Features
Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected.
12. Right to Lodge a Complaint
You have the right to lodge a complaint with a supervisory authority, particularly in the Member State of your habitual residence, place of work, or place of the alleged infringement if you consider that the processing of your personal data infringes the GDPR.
13. Do California Residents Have Specific Privacy Rights?
If you are a resident of California, you are granted specific rights regarding access to your personal information.
14. Do We Make Updates to This Policy?
We may update this privacy policy from time to time. The updated version will be indicated by an updated "Revised" date and the updated version will be effective as soon as it is accessible.
15. How Can You Contact Us About This Policy?
If you have questions or comments about this policy, you may email us at [email protected] or by post to:
Philipp Weber Coaching
Isarstr. 7, Berlin Berlin 12053
16. International Data Transfers
If we transfer your data outside the EU/EEA, we ensure that appropriate safeguards are in place, such as Standard Contractual Clauses or other lawful mechanisms, to ensure your data is adequately protected.
Legal
Privacy Policy
This Privacy Policy explains how Philipp Weber Coaching (“we”, “us”, the “Controller”) collects and uses your personal data, and the rights you have. We process personal data in accordance with the EU General Data Protection Regulation (GDPR). The Controller is Philipp Weber Coaching, reachable at [email protected]; our full contact details are provided in our Impressum.
Data we collect
We collect the following categories of personal data:
- Information you provide: your name, contact details, and the information you share with us during onboarding and coaching (including goals, training, nutrition, and lifestyle information).
- Health information: conditions, injuries, or limitations you choose to share so we can coach you safely (see section 2).
- Enquiries and communications: when you contact us or express interest in coaching — for example via WhatsApp, Instagram, email, or a form on our website — we collect and store the information you provide and our messages with you.
- Payment data: the information needed to process your payments (handled by our payment provider).
- Website and technical data: data collected via cookies and similar technologies when you use our website (see section 7).
Health data (special category)
Coaching may involve information relating to your health, such as conditions, injuries, or limitations you share. This is a special category of personal data under Article 9 GDPR.
We process this data only on the basis of your explicit consent (Art. 9(2)(a) GDPR), for the purpose of delivering, documenting, and improving your coaching. Providing this information is voluntary, but the coaching may not be deliverable without it. You can withdraw your consent at any time (see section 10).
How we use your data and legal bases
- To deliver the coaching you have signed up for — on the basis of our contract with you (Art. 6(1)(b) GDPR).
- To process health information — on the basis of your explicit consent (Art. 9(2)(a) GDPR).
- To respond to enquiries and follow up with prospective and current clients, and to document and improve our service quality — on the basis of our legitimate interests in running and improving our coaching business (Art. 6(1)(f) GDPR).
- To record sessions for documentation and quality — on the basis of your consent (Art. 6(1)(a) GDPR).
- To send marketing — only where you have opted in (Art. 6(1)(a) GDPR).
- To meet legal obligations — such as accounting and tax requirements (Art. 6(1)(c) GDPR).
Recordings and notetaking
Where we record video calls — for example via Zoom or comparable meeting-recording and notetaking tools — we do so with your consent, for documentation and quality purposes. Recordings and transcripts are stored within the respective tool and used internally within the coaching. You can withdraw your consent to recording at any time, with effect for the future.
Tools and who has access
We use third-party tools to deliver and support the coaching, which may include WhatsApp, Zoom, meeting-recording and notetaking tools, Loom, Trainerize, Asana, Google Drive, Microsoft OneDrive, GoHighLevel (our website and client-management platform), and Stripe (payments). These providers process data on our behalf.
Within our business, your data may be accessed by our team (for example assistants and further coaches) and, for quality assurance, by a professional supervisor — all bound to confidentiality and acting on our instructions.
Some of these providers are based outside the EU/EEA (for example in the USA), which means your data may be processed there.
Cookies
Our website uses cookies and similar technologies. Essential cookies are required for the website to function. Non-essential cookies (such as analytics or marketing cookies) are only set after you give consent through our cookie banner. You can change or withdraw your cookie choices at any time via the banner or your browser settings.
Marketing communications
We send marketing or promotional emails only where you have opted in. You can withdraw your consent or unsubscribe at any time using the link in any marketing email, or by contacting us. This does not affect service-related messages needed to deliver your coaching.
How long we keep your data
We keep your personal data only as long as necessary for the purposes described — for the duration of the coaching relationship and afterwards where still needed — and for as long as we are legally required to (for example, statutory retention periods for accounting and invoice records). You can ask us to delete your data at any time, and we will do so unless we are legally required to keep it.
Data security
We use appropriate organisational and technical measures to protect your personal data against loss, misuse, and unauthorised access.
Your rights
Subject to applicable law, you have the right to access your data; to have it corrected or deleted; to restrict or object to its processing; and to data portability. Where processing is based on consent, you can withdraw that consent at any time with effect for the future — note that withdrawing consent to health-data processing may mean the coaching can no longer be delivered.
You also have the right to lodge a complaint with a data-protection supervisory authority, in particular in the country of your habitual residence or place of work.
To exercise any of these rights, contact us at [email protected].
Children
Our services are directed to adults. We do not knowingly collect data from anyone under 18 years of age.
Changes to this policy
We may update this Privacy Policy from time to time. The version in force is the one published here.
Individual results may vary, and testimonials are not claimed to represent typical results. All testimonials are by real people, and may not reflect the typical purchaser's experience, and are not intended to represent or guarantee that anyone will achieve the same or similar results.